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Rack Filling

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TrackAbout Feature
Feature Name: Rack Filling
In Module: Core Tracking
Short Description Conduct Filling by Manfold/Rack
Available In: TAMobile 6 Rugged, TAMobile Android, TAMobile iOS
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Racks (typically, manifolds for filling groups of assets at the same time) can be configured in TrackAbout for use during Filling. Racks are configured to relate to Tanks.


  • Determine which Raw Material (Source) tank is associated with each Rack Users
  • Determine which users are allowed to use each rack Product Families
  • Determine which products are allowed to be filled on each rack

How It Works

Rack Filling

File:Rack Filling TAM7 all clients.pptx

Tank Set Up

Tanks can be added by navigating to the "Manage Tanks" page; you can find this by searching for "List Tanks" in the Jump To search pane.

Manage Tanks Page

By clicking the "Edit Tank" hyperlink, you are able to edit the Location, Code, and Name of the tank. You are also able to check if it is a Medical tank.

Rack Set Up

Racks can be added by navigating to the "List Racks" page, by searching for "List Racks" in the Jump To search pane. Once you start adding on Filling locations, this list of Racks can get quite long. The text filter at the top of the "List Racks" page can help sort through the Rack list.

List Racks Page

When adding a new rack, it will need to be set up with a Rack Name, Maximum Filling Pressure, and a Location. Fillers need an internal user account set up in TrackAbout before they can be associated with the Filling Racks. Once created, you will have the options to Edit and Remove the added Rack.

The following options are available when adding or editing a rack.

Edit Rack - Details

Edit Rack - Tanks

Edit Rack - Users

Edit Rack - Asset Families

Mobile Device Screens

Select a Rack

The operator selects the Rack/Manifold that they are using to fill their assets. The operator can also scan a barcode representative of the rack

The operator selects the Asset Family that they are filling. The operator can also scan a barcode representative of the Asset Family

Select Product/Filling Family

Operators will only see Racks and Asset Families that they are set up and trained to fill

Scanning Assets

The operator will be taken immediately to the scan screen to scan assets to be filled

If using palletization, and a pallet is scanned, the count will include all cylinders scanned, but not the pallet   The operator scans all pallets, bundles, and cylinders that are being filled at the same time, and on the same rack. This represents a lot/batch. The lot/batch number is generated by TrackAbout. As the assets are scanned, the system will assign the proper full material code to each asset, based on certain characteristics of the asset. These clarifying characteristics depend on the region’s full material code configuration.

Tap Done when the scanning is complete

Adding Not Scanned Assets

In the event that the filling of a particular product lot on a rack is stopped (i.e. operator goes to lunch, shift ends and another operator takes their place), the operator can tap the Pause button from the Note icon

Pausing a fill action will mean that the fill is intended to be finished at a later time:

  • All cylinders scanned will remain in this suspended fill action
  • The Use State of all the cylinders, bundles, and pallets scanned will remain Empty until the fill action is resumed or cancelled.

The fill action can be picked up later and finished by another operator.

It may not be desirable to tag all products for filling (i.e. LPG cylinders, customer-owned cylinders), so in order to create a complete picture of filled inventory, operators can now fill these non-tagged assets

When filling assets without a tag, operators will be able to add filled assets by product code and quantity Only non-fully tracked products will able to be added by product code and quantity

Assets added by product code and quantity will show on the appropriate fill and batch records on the TrackAbout website

Completing Fill

At the end of the filling process, if you are filling by pressure, the operator will enter the Final Pressure and Final Temperature readings, as well as their associated units of measure. This information will be available on the production record This will only be shown for applicable product families

The operator taps Save, which saves the record and changes the Use State of all assets in the lot to either Full, or Ready for Analysis, depending on if the product that was filled requires analysis (only available if using TrackAbout's Gas Analysis Module).

Pausing Fill

After a fill action has been paused, the operator is taken back to the main screen. To resume this fill action, an operator needs only to tap the Fill button again from the main screen and select/scan the rack in use.

The operator will be asked whether they want to resume Filling on that rack

Customizing it for You

Rack Filling Features

  • Restricting rack access by user
  • Restricting available asset families by rack
  • Fill by Method (for example: pressure, volume, quantity)
  • Checking pressure versus max pressure of the rack
  • Product Code Generation
  • Automatically creating ramp lot numbers
  • Secondary Add New
  • Allowing NS and tagged assets to be added to a record
  • Next Rack functionality
  • Allow viewing of lot number
  • Pause a fill
  • Save & Analyze --> no Analysis action yet, this is just for reference
  • If a record has not been synched, prompt the user to save the record before continuing
  • Various validations

Rack Filling requires

  • Tanks
  • Racks
  • Asset Families
  • Empty / Full Product Codes
  • Product Code Generation
  • Lot/Batch Number generation

Optional Features Configurations

  • Product Code Expiration - configuration to control whether product code expiration dates must be in place
  • Filling Business Rules
  • Out of test messages - The Custom Info "Test Valid in Years" needs to be set on Asset types. This is checked against the Asset's custom asset info "Last Test Date".

Setting it Up

If you need any of the functionality described under the Customizing it for You section, please contact your TrackAbout Support Team