Asset History

Asset History

From the time you initialize an asset, TrackAbout keeps a history of all the movements of the asset. You can see the entire history of an asset on the website, and if necessary, correct any incorrect records. If an asset becomes lost or destroyed, TrackAbout also has options to handle those cases as well.

View Asset History

Most of the time you want to see an asset’s history, it will be through an asset list on another page, such as from the asset list in the detailed view of a delivery record. The instructions below show you how to find the asset history page from TrackAbout Activity, but the principles are the same for finding it through other pages as well.

• Go to the TrackAbout Activity page:
• Type “TrackAbout Activity” in the Jump To Box
• Use the menu bar and go to Regular Maintenance > TrackAbout Activity
• Make sure the date range includes the day you saved the records
• Click Search
• Click on the Effective Date link to see a detailed view of the record
• In the Asset Summary by Product Code table, click the Detailed view
• Click View in the History column
  

Anatomy of the Asset History Page

The Asset History page gives you details about the asset, all of it’s history in TrackAbout, and options to change asset details. Any changes to the asset’s history must be done on the record that created the history entry.

Asset Details

• This table shows the current attributes and status of the asset, including:
  

• Barcode and Serial Number
• Category, Group, Type, Product Code and Description
• Ownership
• Current Location
• Status
• If you want to collect more information about the asset, that will be shown here as well

==== Asset Editing Options ====

• Edit Asset Details: Allows you to change the asset details
• Split Asset History: If two assets were merged erroneously, this tool will allow you to split the history between the two assets
• Mark This Asset As Lost: If this asset is lost, you can mark it here. You also have the option to make the customer responsible for the loss, or mark it Lost In-House
• Retire This Asset: Allows you to remove the asset from tracking status
• Delete/Junk This Asset: This assumes that the asset should never have been initialized in the system. The asset must have no records attached to it in order for it to be deleted/junked.

Asset History

• This table shows the entire history of the asset
• Date: This shows you the date of the action, and links to the record that stored the action
• Action: Shows what action was performed
• Resulting Location: Where the asset was located after the action
• Category
• Group
• Type
• Product Code
• Description
• Barcode