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There are several ways a DOT Manifest can be customized for your needs. Here is a sample of what a basic manifest will look like through TrackAbout. | There are several ways a DOT Manifest can be customized for your needs. Here is a sample of what a basic manifest will look like through TrackAbout. | ||
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Revision as of 13:17, 3 November 2015
Go to: Truck Load Unload and Reconciliation main page
Summary
TrackAbout can create a Truck Manifest. A Truck Manifest is used for recording what is on a truck, and is commonly used for government compliance record keeping. In the United States, this document is most commonly provided upon demand to Department of Transportation (DOT) inspectors.
Manifest Configuration
- There are two ways that TrackAbout support can configure the manifest to find the list of assets on the truck:
- Get the list of assets on the truck as of the cutoff time. This would match the inventory found using the Current Inventory page on the site. When using this method it is important to clear old assets off of the truck at the end of each truck reconciliation. Some clients have problems with this method because truck runs made on Monday are not reconciled until later in the day on Tuesday. By this time, the Tuesday morning manifest must be created and it ends up showing assets from the Monday run that were not properly cleared.
- Get the list of assets from all Load Truck actions performed on this truck after the most recent delivery made by this truck. So if the last delivery was made at 3pm on Monday then a manifest generated on Tuesday morning would include all assets scanned on at least one Load Truck action for this truck since 3pm on Monday. This method avoids the need to reconcile the trucks before the next run. It does require that a user scan all assets left on the truck from the previous day in a Load Truck action.
- There is a feature to show extra lines on the manifest for common items. For instance, if there is no line on the manifest for oxygen cylinders, you can have an extra line for oxygen cylinders with a blank quantity. Then the driver can just write in the quantity rather than having to fill in the whole line.
- This is set on the Product Code in TrackAbout.
- To see this setting, go to TrackAbout Config > Product Code Mappings
- Then search for a product code and view the details of this product code
- You will see an option there called "Always include in Manifest"
- If this is set to Yes then a line will be added to the manifest for this UN Number/Hazard Class/Proper shipping name if a line is not already on the manifest for this combo.
Generating Manifests
- The first step is to move assets into a truck location. Depending on how your manifest creation is configured this is either done with the Load Truck action or the Locate action on the handheld.
- Truck manifests are created from the Truck Load/Unload>Create Manifest page on the TrackAbout application website.
This manifest is either current or is created as of a time in the past. Each Manifest will be given a unique Manifest number which is comprised of the Truck Name and the DateTime of the manifest generation.
There are several ways a DOT Manifest can be customized for your needs. Here is a sample of what a basic manifest will look like through TrackAbout.
