Lot Number Tracking

Summary

Filling

During a cylinder fill process, TrackAbout supports the recording of lot numbers. Lot numbers are assigned to certain gases, most usually medical gases. TrackAbout associates each barcode scanned during a fill with a lot number. This provides our customers the ability to target specific assets that are a part of a lot should the need for a recall arise.

TrackAbout can create lot numbers at both the Product and Ramp lot levels.

Lot Numbers can be entered on the AWS via the "Create Fill Action" page https://www.trackabout.com/clt/assetAdmin/createFillAction.aspx

Lot Labels

Most countries have regulations which require cylinders to clearly display the lot number of the product in the cylinder. Through TrackAbout clients can print out Lot Labels to adhere to assets for Lot Number tracking.

Today TrackAbout supports the following kinds of data on Lot Labels:

Lot Number
Product Code
Asset Family
Fill Date
Expiration Date

Delivery

TrackAbout does have settings that would allow Lot Numbers to be included in Delivery Receipts to customers. This is set via a custom info type at the product code level called "Lot number is required during delivery".

Mobile Actions using Lot Numbers

Pre-Fill Inspection
Filling
Analysis
Remove From Lot (Blow Down)

Lot Number Reports

The following tools are available to show information about Lot Numbers:

Lot Search

This page allows users to search for a lot number and see information about the assets that are part of that lot. This can be useful if a lot needs to be recalled or to verify that some paperwork about a lot is accurate.

This report accepts the following inputs:

Lot Number: The lot number being searched for
Only show assets still in the lot: when checked the report will filter out any assets that maybe have been in the lot at one point but have since been added to a different lot.
Location to show: Controls what location is displayed with each asset that is in the the lot.
First delivery of each asset after lot was set: Will show the customer that the asset was delivered to following its addition to the lot.
Current location: will show where the assets currently are
Display: Allows the user to see a high level summation of the assets in the lot by classification or more detailed info about each individual asset.

The brunt of the information shown by this report report is the asset classification, the location of the asset (in accordance with the 'Location to show' parameter value selected).

One thing to note about the asset classification that is shown on the report: it's the asset classification that was on the asset at the time that the asset was added to the lot, which may or may not be the same classification that is on the asset currently. For example, consider the following timeline for an asset:

October 1: Filled with Product Code 1234 in lot number 899282
October 2: Edited via the website to have product code 12345 (shouldn't be a common situation, but it's possible that an asset was mis-classified during the fill and should have a slightly different product code but still be in the same lot).
October 3: Delivered to Customer A
If a user were to search for lot number 899282 using this page, they would see this asset reported as Product Code 1234. If they were to following the link that is provided to the delivery that sent the asset to Customer A, however, they would see the asset appear as product code 12345. This is because the asset was product code 1234 at the time that the lot was set, and that's what this report shows.

Lots Assigned in a Day

This report summarizes actions that have assigned lot numbers to assets on a given day.

Lots Delivered in a Day

This report summarizes deliveries containing assets with lot numbers.

Lots Undelivered

This report shows lots containing assets not yet delivered to any customer.

Print Lots with Activity

This report finds lots that have had some activity in a given date range for a given location. It returns a full lot distribution report for each lot that had any activity. The output is formatted so that each lot will be printed on a separate page.