Flat Fees - Revision history

Jgreco: Initial proofread pass - docs

2021-11-30T17:44:52Z

Initial proofread pass - docs

Eschurdak: /* Per Asset Rent Day of Type */

2017-04-20T20:09:15Z

Per Asset Rent Day of Type

Jwolbert at 03:29, 21 June 2016

2016-06-21T03:29:47Z

Jwolbert at 18:54, 12 May 2016

2016-05-12T18:54:24Z

Jwolbert at 16:23, 22 February 2016

2016-02-22T16:23:25Z

Jwolbert: /* Creating Flat Fees */

2016-02-19T18:49:09Z

Creating Flat Fees

Jwolbert: /* Summary */

2016-02-19T18:43:41Z

Summary

Jwolbert at 18:42, 19 February 2016

2016-02-19T18:42:00Z

Jwolbert at 18:38, 19 February 2016

2016-02-19T18:38:23Z

Show changes

Jwolbert: /* Creating Flat Fees */

2016-02-19T18:25:51Z

Creating Flat Fees

@@ Line 7: / Line 7: @@
 [[Category: TrackAbout Feature]]
 ==Summary==
 "Flat fee" refers to a pricing structure that charges a single fixed fee for a service, regardless of usage.
-These can be maintained by the user via the '''Flat Fees''' page on the TrackAbout website.  For initial load and implementation, you can also work with your TrackAbout Implementation Specialist to load all of your Flat Fees in bulk.
+These can be maintained by the user via the '''Flat Fees''' page on the TrackAbout website. For initial load and implementation, you can also work with your TrackAbout Implementation Specialist to load all of your Flat Fees in bulk.
 [[File:FlatFees.jpg|border]]
 ==Creating Flat Fees==
-Navigate to the '''Flat Fees''' page on your TrackAbout website by either typing '''Flat Fees''' in your Quick Search box, or clicking on '''Flat Fees''' under the Rental menu on the left hand side of your screen:
+Navigate to the '''Flat Fees''' page on your TrackAbout website by either typing '''Flat Fees''' in your Quick Search box, or clicking on '''Flat Fees''' under the Rental menu on the left hand side of your screen.
 [[File:AWS_FlatFeePage.png|200px]]
-From this page you will see a link to '''Add New Flat Fee'''
+From this page you will see a link to '''Add New Flat Fee'''.
 [[File:AddNewFlatFee.png|400px]]
@@ Line 24: / Line 24: @@
 The user will be prompted to provide the following kinds of information:
-* '''Name''' - This is a name visible by the TrackAbout user. This name is never seen by the customer.
+* '''Name''' - This is a name visible to you, the TrackAbout user. This name is never seen by your customer.
-* '''Name Shown on Bill''' - This is the name the customer will see when they receive their rental bill.
+* '''Name Shown on Bill''' - This is the name your customer will see when they receive their rental bill.
 * '''Accounting Code''' - Used for reporting. This is typically the General Ledger (GL) or Charge Code from the accounting system.
-* '''Type''' - Several options are accessible via the drop-down list (See section on Flat Fee Types below)
+* '''Type''' - Several options are accessible via the drop-down list (See section on Flat Fee Types below).
 * '''Tax Category''' - The Tax Category is used to determine if the Flat Fee is taxable. Some Tax Regions exclude some Tax Categories from sales tax. The choices from the drop-down list come from Accounting. They are set up in the database and are not set up from the website. Contact TrackAbout with a list of Tax Categories which need to be set up.
-* '''Rental Billing Period Types''' - Select to which Rental Billing Period Type(s) this flat fee applies. For example, Cylinder Rental or Equipment Rental.
+* '''Rental Billing Period Types''' - Select the Rental Billing Period Type(s) this flat fee applies to. For example, Cylinder Rental or Equipment Rental.
@@ Line 112: / Line 112: @@
 ===Flat Fees on Rental Invoices ===
-When a Flat Fee is applied to a rental invoice, the flat fee information will be itemized at the bottom of the invoice prior to the Total.  In this example, our flat fee is applied in the form of a Hazmat/Cylinder Maintenance Fee.  It will appear like this:
+When a Flat Fee is applied to a rental invoice, the flat fee information will be itemized at the bottom of the invoice prior to the Total. In this example, our flat fee is applied in the form of a Hazmat/Cylinder Maintenance Fee. It will appear like this:
 [[File:Flat Fee on Rental Invoice.png|400px]]

@@ Line 68: / Line 68: @@
 This Flat Fee is applied to billed assets of the specified Rental Class or Asset Type. The amount of the Flat Fee is multiplied by the number of days of rent for the asset, after deducting the rent days for asset agreements and customer owned offsets. No Flat Fee is charged for a line item if the total for that line item is 0.
-===For Asset Type=== (Previously called '''Per Asset Type''') This fee is charged only once if the customer has at least one of given asset type(s) or given rental class(es) on balance, regardless of how many of that type of asset the customer has, or how many types of asset the customer has. For example, if this flat fee is set for asset type Acetylene, the customer will be charged one set amount for Acetylene, whether they have one asset in this asset type or one-hundred assets in this asset type. The customer is charged this flat fee only once per bill, even if the customer has multiple qualifying asset types on balance for the billing period.
+===For Asset Type===
 When '''For Asset Type''' has been selected from the Type drop-down list, three other options are available:

← Older revision		Revision as of 03:29, 21 June 2016
Line 1:		Line 1:
		+	{{TrackAbout Feature
		+	\|Parent Module=Rental
		+	\|Feature Description="Flat fee" refers to a pricing structure that charges a single fixed fee for a service, regardless of usage.
		+	}}
	[[Rental\|<< Back to Rental Module]]		[[Rental\|<< Back to Rental Module]]

@@ Line 1: / Line 1: @@
 [[Rental|<< Back to Rental Module]]
 ==Summary==
 "Flat fee" refers to a pricing structure that charges a single fixed fee for a service, regardless of usage.

@@ Line 104: / Line 104: @@
 <br>
 In the Rental > Flat Fees screen, there is a link to View Customers which have been assigned to each flat fee.
 [[Category:Rental]]
 ===Calculate Fee Quantity Based On===
 When the 'Calculate Fee Quantity Based On' is set to '''Ending Balance''', the quantity for the Flat Fee will be based on the actual balance before applying any Customer Owned Offsets or Asset Agreements. When the field is set to '''Delivered Assets''', the number of deliveries made during the period will be considered as the quantity. However, deliveries corresponding to line items with no rental charge will not be included in the quantity calculated.

@@ Line 1: / Line 1: @@
 [[Rental|<< Back to Rental Module]]
-=Summary=
+==Summary==
 "Flat fee" refers to a pricing structure that charges a single fixed fee for a service, regardless of usage.  These can be set in the '''Flat Fees''' section of Rental.
 [[File:FlatFees.jpg|border]]
-=Creating Flat Fees=
+==Creating Flat Fees==
 In the Flat Fees screen, there is a link to Add New Flat Fee.
@@ Line 18: / Line 18: @@
 * '''Type''' - Several options are accessible via the drop-down list (See section on Flat Fee Types below)
 * '''Tax Category''' - The Tax Category is used to determine if the Flat Fee is taxable. Some Tax Regions exclude some Tax Categories from sales tax. The choices from the drop-down list come from Accounting. They are set up in the database and are not set up from the website. Contact TrackAbout with a list of Tax Categories which need to be set up.
-* '''Rental Billing Period Types''' - Select to which Rental Billing Period Type(s) this flat fee applies. <br>
+* '''Rental Billing Period Types''' - Select to which Rental Billing Period Type(s) this flat fee applies. For example, Cylinder Rental or Equipment Rental.
-=Flat Fee Types=
+==Flat Fee Types==
-=='''Single Surcharge'''==
+===Single Surcharge===
 Applies one flat rate for the entire bill ''IF'' there are rental charges on the bill. (Sometimes, due to Agreements or rate overrides, a customer can have a rental balance, but no rental charges.)
@@ Line 31: / Line 29: @@
 * '''Specific Customers whether or not they have Rental Charges''' - This flat fee will be charged only to selected customers, regardless of whether or not they have incurred any rental charges for the month. <br>
-=='''Replaces All Rental'''==
+===Replaces All Rental===
 This fee will be charged in lieu of any rental which may be calculated for the customer. This might be used in cases where a customer has negotiated a flat rental every month regardless of their quantity of rental assets.
-=='''Per Each Asset of Type'''==
+===Per Each Asset of Type===
 Applies a flat fee for each asset of given asset type(s) or of given rental class(es). For example, if this flat fee is set for asset type Acetylene, and the customer has a balance of ten Acetylene assets, this fee will be charged ten times. There are two settings for this flat fee:
 [[File:FlatFee_PerEachAssetofType.png|400px]]
@@ Line 52: / Line 51: @@
 <br>
-=='''Per Asset Rent Day of Type'''== This Flat Fee is applied to billed assets of the specified Rental Class or Asset Type. The amount of the Flat Fee is multiplied by the number of days of rent for the asset, after deducting the rent days for asset agreements and customer owned offsets. No Flat Fee is charged for a line item if the total for that line item is 0.
+===Per Asset Rent Day of Type===
-=='''For Asset Type'''== (Previously called '''Per Asset Type''') This fee is charged only once if the customer has at least one of given asset type(s) or given rental class(es) on balance, regardless of how many of that type of asset the customer has, or how many types of asset the customer has. For example, if this flat fee is set for asset type Acetylene, the customer will be charged one set amount for Acetylene, whether they have one asset in this asset type or one-hundred assets in this asset type. The customer is charged this flat fee only once per bill, even if the customer has multiple qualifying asset types on balance for the billing period.
+===For Asset Type=== (Previously called '''Per Asset Type''') This fee is charged only once if the customer has at least one of given asset type(s) or given rental class(es) on balance, regardless of how many of that type of asset the customer has, or how many types of asset the customer has. For example, if this flat fee is set for asset type Acetylene, the customer will be charged one set amount for Acetylene, whether they have one asset in this asset type or one-hundred assets in this asset type. The customer is charged this flat fee only once per bill, even if the customer has multiple qualifying asset types on balance for the billing period.
 When '''For Asset Type''' has been selected from the Type drop-down list, three other options are available:
@@ Line 68: / Line 68: @@
 <br>
-=='''Equipment Recurring Charge'''==
+===Equipment Recurring Charge===
 A charge which will show up on every rental bill for that asset.
@@ Line 74: / Line 74: @@
 When a check mark is placed in the box in front of this option, all revenue from this flat fee is tracked to this specific asset.
-=='''Equipment Delivery Charge'''==
+===Equipment Delivery Charge===
 This fee will show up only on the rental bill which includes the delivery, which is the first rental bill for that asset.
@@ Line 80: / Line 80: @@
 When a check mark is placed in the box in front of this option, all revenue from this flat fee is tracked to this specific asset.
-=='''Equipment Return Charge'''==
+===Equipment Return Charge===
 This fee will show up only on the rental bill which includes the return, which is the last rental bill for that asset.<br>
 <br>
@@ Line 88: / Line 88: @@
-=Applying Flat Fees=
+==Applying Flat Fees==
 Once the Flat Fees are created, an extra setup will need to be performed to ensure that specific customers are either charged or not charged for the different Flat Fees. If the Flat Fee applies to all customers, then by default all customers will be charged this fee and specific customers can be exempted from the Flat Fee. If the Flat Fee is set to apply to specific customers, then by default no customers will be charged this Flat Fee but specific customers can be set to be charged this flat fee. In either case, the customer setup is completed from the Rental section of the Customer Detail View. Here, a link to Edit flat fees opens the Assign Flat Fees page. <br>
@@ Line 97: / Line 97: @@
 [[Category:Rental]]
-'''Calculate Fee Quantity Based On'''
+===Calculate Fee Quantity Based On===
 When the 'Calculate Fee Quantity Based On' is set to '''Ending Balance''', the quantity for the Flat Fee will be based on the actual balance before applying any Customer Owned Offsets or Asset Agreements. When the field is set to '''Delivered Assets''', the number of deliveries made during the period will be considered as the quantity. However, deliveries corresponding to line items with no rental charge will not be included in the quantity calculated.

@@ Line 19: / Line 19: @@
 ** '''Single Surcharge''' - Applies one flat rate for the entire bill ''IF'' there are rental charges on the bill. (Sometimes, due to Agreements or rate overrides, a customer can have a rental balance, but no rental charges.)
 ** '''Replaces All Rental''' - This fee will be charged in lieu of any rental which may be calculated for the customer. This might be used in cases where a customer has negotiated a flat rental every month regardless of their quantity of rental assets.
-** '''Per Each Asset of Type''' - Applies a flat fee for each asset of given asset type(s) or of given rental class(es). For example, if this flat fee is set for asset type Acetylene, and the customer has a balance of ten Acetylene assets, this fee will be charged ten times. The charge is based on the customer’s balance at the end of the rental billing period.
+** '''Per Each Asset of Type''' - Applies a flat fee for each asset of given asset type(s) or of given rental class(es). For example, if this flat fee is set for asset type Acetylene, and the customer has a balance of ten Acetylene assets, this fee will be charged ten times. There are two settings for this flat fee:
 ** '''Per Asset Rent Day of Type''' - This Flat Fee is applied to billed assets of the specified Rental Class or Asset Type. The amount of the Flat Fee is multiplied by the number of days of rent for the asset, after deducting the rent days for asset agreements and customer owned offsets. No Flat Fee is charged for a line item if the total for that line item is 0.
 ** '''For Asset Type''' - (Previously called '''Per Asset Type''') This fee is charged only once if the customer has at least one of given asset type(s) or given rental class(es) on balance, regardless of how many of that type of asset the customer has, or how many types of asset the customer has. For example, if this flat fee is set for asset type Acetylene, the customer will be charged one set amount for Acetylene, whether they have one asset in this asset type or one-hundred assets in this asset type. The customer is charged this flat fee only once per bill, even if the customer has multiple qualifying asset types on balance for the billing period.